Hybrid/Location: Ottawa
Reports to: VP, People Services
Schedule / Shift: Monday – Friday or Monday – Thursday; Day Hours; 20 hours per week
Job Overview
Reporting to the VP, People Services, this position provides various administrative coordination and supports key People Services initiatives by maintaining compliance and facilitating communication between the PS team and internal business partners.
This is a great opportunity for a new graduate looking to develop their skills and expertise in human resources.
Responsibilities
Employee Onboarding & Offboarding
- Manage and own pre-hire operations to include processing background and credit checks, verifying work authorization, etc.
- Support new hire onboarding to include new hire welcome communication, documentation completion, orientation, and training. Assist with offboarding procedures to ensure smooth transitions.
- Coordinate shipping/delivery of new hire welcome gifts.
Compliance & Recordkeeping
- Manage, organize, and maintain files and documents within People Services. This includes internal team files on SharePoint and employee and contractor files.
- Maintain and manage company and customer compliance initiatives, including initiating and collecting acknowledgment and attestation forms
Benefits Administration
- Assist employees with benefits enrollment, questions, and changes.
- Manage the Canadian employee benefit enrollment and RRSP process to include coordination with payroll.
Recruitment Support
- Support recruitment efforts that may include posting open positions on the company website or job boards, resume review, phone screening, communication with candidates, and checking references.
- Assist with employee referral program communication and coordination of payment.
Employee Relations & Engagement
- Respond to employee inquiries/requests such as employment verification letters, assistance with People Services systems (HRIS, payroll/benefit systems, etc), policy interpretation, etc.
- Respond to business partner needs to include COIs (Certificates of Insurance).
- Manage the employee Milestone Anniversary program and coordination of payment with payroll.
- Assist with the execution of employee engagement initiatives, such as wellness programs, team-building activities, and recognition programs.
Compliance & Training
- Initiate company and customer training to employees per policy and ensure documentation acknowledgements have been properly filed.
Additional Administrative Duties
- Perform/assist with audits, reporting, and tracking of HR metrics.
- Provide administrative support for HR projects and compliance initiatives.
- Assist in the updating and maintenance of HR policies, ensuring staff are informed of any changes or updates.
- Participate in customer audits by pulling documentation upon request.
Qualifications
Education/Experience
- Experience related to the duties above is strongly desired, normally acquired through the completion of post-secondary education in Human Resources or a related field. Candidates with an equivalent combination of education and experience may be considered.
- At least one (1) year of experience working in an office environment.
Skills & Abilities
- Strong administrative, organizational, and time management skills.
- Ability to maintain the integrity of sensitive/confidential information.
- Excellent interpersonal and communication abilities.
- Detail-oriented.
- Ability to take initiative and work independently.
- Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
- Ability to define opportunities, collect data, establish facts, and draw valid conclusions.
- Ability to maintain high confidentiality and firm adherence to business ethics.
- Ability to make sound decisions and handle difficult personalities and situations independently.
- Proficient in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook and SharePoint.
- Ability to operate spreadsheets, word processing and email programs. Familiarity with and ability to operate HRIS, payroll, and/or talent management systems preferred.
Language Ability:
- Excellent oral and written communication skills in English.
- Other languages are an asset.
For Remote Working Requirements
- Working space must be professional / business appropriate, free of distractions and safely maintained (as to meet safe working conditions followed on company premises).
- A fast, stable / uninterrupted internet connection.
Allyant is an equal opportunity and affirmative action employer, and we pride ourselves on hiring and developing the best people. All employment decisions are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. We value a diverse workforce and will provide equal opportunities for all employees and applicants for employment for meeting bona fide occupational qualifications, regardless of age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.
Applications from people with disabilities are encouraged and welcomed. Appropriate accommodations are available for applicants with disabilities throughout the recruitment process. If you require any unique accommodation, please let us know in advance and we will work with you to meet your needs.
Apply:
If you are looking to join a growing team where you can work in a customer-focused, innovative, challenging, and fun learning environment where you can acquire and hone valuable skills, we invite you to apply by sending your resume and cover letter to careers@allyant.com.
